Leaders Hub

Welcome to the AUBSU Leaders Hub

This Leaders Hub is your one-stop space for everything you need to lead your Club or Society at AUB. Whether you’re organising socials, planning events, running elections, or applying for funding — this hub is here to support you.

As a committee member, you’re not just running activities — you're shaping the student experience at AUB and making our community stronger. This hub makes it easy for you to do that brilliantly, fairly, and safely.

✅ RUNNING YOUR AGM

Every Club and Society must hold an Annual General Meeting (AGM) once a year — this is where:

You reflect on the past year
Share plans for the future
Elect your next committee

Essential Resources:

AGM Guidance Document (how-to)

AGM Agenda Template (fillable)

AGM Development Plan Form (fillable)

All AGM results and completed Development Plans must be submitted by 30th May 2025 to studentsunion@aub.ac.uk.

🗳️ CLUB & SOCIETY CONSTITUTION

Every club and society is governed by the AUBSU Constitution and your own mini-constitution.

Essential Document:

Clubs & Socs Constitution Template 2025/26

This outlines your charitable aims, membership rules, officer roles, and how you must run your AGM. It also confirms that clubs are expected to fund the majority of their activities through membership and fundraising, with AUBSU funding available via Student Council on an ad-hoc basis.

🏛️ CODE OF CONDUCT

All committee members must read and sign the AUBSU Clubs & Societies Code of Conduct. This ensures we:

Behave with integrity and inclusively
Represent AUBSU positively
Uphold health & safety responsibilities
Avoid activities like initiations or binge drinking

Required Action:

Download Code of Conduct

All committee members must sign this and return to AUBSU

Any breach of the Code of Conduct could result in individual or club-level sanctions, up to and including referral to AUBSU’s Disciplinary Committee, the University, or the Police depending on severity.

📝 ELECTIONS TOOLKIT

Your AGM must include fair and democratic elections. The roles you must elect are:

President / Captain
Treasurer
Secretary

Key Principles:

Secret ballot (paper or digital)
Results reported to AUBSU
Returning Officer must be impartial and not standing for a role

Included in the AGM pack is the Elections Record form.

💰 FUNDING APPLICATIONS

AUBSU provides funding to help you run great events, buy equipment, and support members. However, all clubs and societies are expected to primarily fund their activities through membership income and fundraising.

Application Checklist: