UPDATE: FEBRUARY 2025 - This section contains a lot of information which is out of date. We will be redesigning this section to create a much more user friendly version. Firstly for students who wish to start or restart a student group. Secondly, for student leaders of student groups so they can find all of the information they need in one space. In the meantime if you need anything either drop into the Office Tues-Thurs 10am-4pm or email: studentunion@aub.ac.uk.
Useful Documents
Take a look at some of the essential and handy documents below, any questions, contact SUclubsandsocs@aub.ac.uk. At the top of the list you can find some of the essential documents involved in proposing, getting started, running and applying for funding.
Clubs & Society Essentials:
Official Documents
Club & Society Guide - (nb: new clubs and socs guide in development - not all information is up-to-date).
New Club or Society Proposal Form - (use this form to propose a new club/society).
Code of Conduct - (this form is required to be signed by all new committee members each year).
Constitution - (this form is required to be signed by all new committee members each year).
Funding Application - (this form is for societies/clubs wishing to access further funds for things like events, supplies or promotion).
Additional documents:
Running your Society
Zoom Set Up Guidance - (a handy guide to using Zoom and setting up online meetings/calls).
Risk Assessment Template - (use this template to complete any necessary Risk Assessments).
Online Risk Assessment Training Course - (ideally at-least one committee member of each society/club is Risk Assessment trained).
Event Planning Training Slides - (a useful handful of slides to help you plan events).
For Trips
Contact & Emergency Contact Collection Form - (use this to collect attendee info - or use Google Forms)
Contact & Emergency Contact List - (for you to collate attendee info & return to AUBSU)
Itinerary Template
Sponsorship
Club/Society Sponsorship Guide
Advertising Opportunities Guide for External Companies (for reference)
Template letter for event sponsorship - (initial contact)
Template letter for general club/soc sponsorship - (initial contact)
Sponsorship Agreement Template
Info and templates for your AGM (Annual General Meeting)
Running your online AGM guidance
AGM Development Plan
AGM Agenda Template
AGMs and how to run one
Template Google Form for Elections